===== Board Meetings: 2026 =====


==== January 15, 2026 ====

=== HOA Board Meeting – Executive Summary ===

The Board conducted routine governance business, received a comprehensive property manager report, and discussed several operational and policy matters. Key topics included landscaping and maintenance updates, plumbing incidents and repairs, pool security and propane usage, discontinuation of bike storage, preliminary discussion of lithium-ion battery and e-bike safety policies, potential lighting compliance issues related to dark-sky regulations, and upcoming governance milestones such as Board nominations and the Annual General Meeting. No final votes were taken on new policies; several items were deferred for further research or future action.

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=== 1. Opening and Administrative Actions ===

  * The meeting was called to order by the Board President, with board members, staff, and owners present via Zoom.
  * The Board approved the minutes from the November 21 meeting.
  * The Treasurer reported no financial updates for the month.

=== 2. Property Management and Maintenance Report ===

The property manager presented updates covering landscaping, building systems, ongoing projects, and staffing.

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**Landscaping**

  * Tree trimming was completed near the pool and other common areas.
  * Lawn fertilization occurred in early December.
  * Additional hedge plants were installed along the street-facing areas.
  * Recent rainfall contributed to improved lawn conditions.

**Pool and Security**


  * A pool security incident was reported in which a pool access code was shared with a non-guest individual.
  * The Board emphasized that sharing pool access codes undermines building security.
  * Pool heating during a recent cold period consumed a large portion of the propane supply.
  * A new local propane supplier was secured, with deliveries scheduled every two weeks.

**Plumbing and Water Issues**

  * A plumbing leak in one vertical stack caused ceiling and floor damage and was repaired at the unit owner’s expense.
  * A separate leak in another stack was traced to a faulty wax ring and toilet valve.
  * Certain older “low-boy” toilets were identified as prone to significant leakage, and owners were advised to consider replacement.

**Building Projects and Maintenance**

  * Partial repairs were performed on the rooftop waterproof coating, with a full recoating planned later.
  * Garbage chutes on floors one through six were power-washed and disinfected.
  * Rooftop solar panels were cleaned.
  * A replacement bedroom window was installed in a first-floor unit, and vendor information was offered to other owners.

**Staff Updates**

  * The maintenance manager returned to work after medical leave.
  * Another staff member will be on extended vacation during February and early March.
  * Staff expressed appreciation for holiday cards and gifts from owners and the Board.

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=== 3. Governance and Upcoming Meetings ===

  * The deadline for Board nomination submissions was announced.
  * Preliminary discussion occurred regarding the agenda for the upcoming annual meeting.
  * The Annual General Meeting was scheduled for March 21, 2026, to be held in person and via Zoom, with a rooftop potluck planned.

=== 4. Bike Storage ===

  * The Board decided to discontinue general bike storage due to low usage and concerns regarding theft and damage.
  * A notice will be posted on the HOA website reflecting this change.

=== 5. E-Bike and Lithium-Ion Battery Safety ===

  * The Board discussed fire risks associated with lithium-ion batteries, particularly from e-bikes and scooters.
  * A proposal was raised to prohibit storage of certain lithium-ion batteries inside the building.
  * Alternative outdoor storage options were discussed but not adopted.
  * The Board agreed to develop a formal policy after further research.
  * Fire suppression blankets designed for lithium-ion battery fires were discussed, including placement near AED stations.
  * Owners suggested education efforts and possible requirements for fire blankets within individual units.

=== 6. Exterior Lighting and Dark-Sky Compliance ===

  * The Board discussed potential noncompliance with county lighting regulations intended to protect wildlife.
  * Areas of concern included parking lot lights, rooftop strip lights, and individual unit lanai lighting.
  * No citations or complaints had been received as of the meeting date.
  * The Board noted that fines for violations could be significant if enforcement occurs.
  * Consultation with lighting professionals and further research into county requirements were discussed.
  * Owners were encouraged to reduce excessively bright lanai lighting.

=== 7. Parking Issues ===

  * The Board noted upcoming changes to external parking enforcement that may increase parking pressure on the property.
  * This topic was deferred for discussion in executive session.

=== 8. Owner Comments ===

  * Owners raised questions and suggestions regarding lanai lighting, lithium-ion battery risks, and fire safety.
  * Suggestions included notifying owners about lighting adjustments and providing broader education on battery-related fire risks.

=== 9. Adjournment ===

  * The formal Board meeting was adjourned.
  * Owner questions were addressed following adjournment.
  * The Board then moved into executive session.

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