~~NOTOC~~ ===== Board Meetings: 2025 ===== ==== February 10, 2025 ==== Summary not available. Please contribute your content using the [[:feedback]] form. * {{ :hoa_actions:private:2025:agenda-feb.-10-2025-meeting.pdf |Agenda}} * {{ :hoa_actions:private:2025:2-10-25-approved-rm-board-minutes.pdf |Minutes}} ==== March 15, 2025 ==== The Royal Mauian AOAO held its Annual Meeting on March 15, 2025, covering board introductions, financial performance, property updates, and community governance. The 2024 budget was nearly on target, with a slight 0.1% overage, and the 2025 budget includes a 7% increase in maintenance fees primarily due to rising insurance costs. Reserve funds remain strong, with over $1.26 million projected by year-end. Property improvements included landscaping changes, irrigation repairs, and structural maintenance such as elevator motor replacement and pool area upgrades. Owners voted on board candidates and meeting minutes, and the meeting emphasized clear communication, owner engagement, and upcoming projects, concluding with an invitation to a community potluck and the announcement of the next annual meeting date: March 21, 2026. ==== March 28, 2025 ==== Summary not available. Please contribute your content using the [[:feedback]] form. * {{ :hoa_actions:private:2025:agenda.-meeting-3-28-25.pdf |Agenda}} * {{ :hoa_actions:private:2025:3-28-25-approved-rm-board-minutes.pdf |Minutes}} ==== May 15, 2025 ==== Summary not available. Please contribute your content using the [[:feedback]] form. * {{ :hoa_actions:private:2025:agenda.2-may-15-2025.pdf |Agenda}} * {{ :hoa_actions:private:2025:5-15-25-draft-rm-board-minutes.pdf |Minutes}} ==== May 22, 2025 ==== Summary not available. Agenda included "plumbing replacement policy." Please contribute your content using the [[:feedback]] form. * {{ :hoa_actions:private:2025:agenda-may-22-2025-special.pdf |Agenda}} * {{ :hoa_actions:private:2025:5-22-25-draft-rm-board-minutes.pdf |Minutes}} ==== July 1, 2025 ==== Royal Mauian AOAO Board of Directors emailed a letter to owners informing them of an upcoming credit on their Quarter 3 invoice, stemming from a settlement with four claimants who contested the Guest Registration Fee. Under the settlement, $90,400 in fees collected between 2023 and April 18, 2025, were first used to reimburse legal costs incurred by the claimants and the AOAO, with the remaining $18,600 being refunded to affected owners and one property management company. Credits will vary by unit depending on guest occupancy, with an average refund of about $225. The registration fee will continue to be charged, and starting in Q2 2025, it will be treated as operating revenue and formally integrated into the AOAO’s annual budget beginning in 2026. The current fee of $35 per stay will remain through 2027, with a potential review in 2028. ==== August 14, 2025 ==== The Royal Mauian AOAO board meeting covered approval of prior minutes, a detailed treasurer’s report showing revenues ahead of budget and expenses under budget for the first half of the fiscal year, and reserve fund status. The board approved budget amendments to integrate guest registration fee revenues into the 2025 budget, resulting in a one-time 4.1% maintenance fee credit to owners, and authorized purchase of 2025–26 insurance coverage despite a 22% premium increase. The projects report included pool repairs, extensive parking lot and sidewalk work ahead of sealing, landscaping improvements, and staffing adjustments following a maintenance manager injury. The board discussed two community issues—the proposed 217-unit Kamole Grand development, with concerns about traffic, flooding, and unauthorized beach access, and the “Park Maui” paid parking proposal for nearby beach parks—urging owner participation in public hearings. The meeting also introduced new local legal counsel, Carrie Maling, expected to provide more accessible and cost-effective support. The next board meeting is scheduled for November 6. ++++ Click here to read more | === Meeting Opening and Attendance === **Meeting called to order at 2:01 PM Hawaii time.** * Four board members present: Paul Perato, Jerry Rubin, Kevin Ferris, and Don (Chair). * Two members absent due to illness (Maggie, Sheldon) and Susan Sipe not in attendance. * Minutes from May 15 and May 22, 2025 board meetings approved. === Treasurer’s Report – First Half of Fiscal Year (Through June 30) === **Revenue Performance** * Total revenue: $552,357 vs. budgeted $491,393 — a 12.4% positive variance (+$60,965). * No delinquencies in owner dues. * Overages in miscellaneous accounts, notably: * **Registration fees:** $59,023 recognized due to settlement, including $34.2K in legal fee reimbursement and $24.8K from 2025 collections. * Rental, transfer, and fines revenue over budget by $1,475. **Expense Performance** * All operating expense categories under budget. * Payroll: $3,070 under (1.7%), though 10% health benefits increase expected to absorb savings. * Contract services: $649 under; landscaping over by $3,706 due to dethatching project. * Savings in elevator services ($1,849), refuse ($737), tree trimming ($1,060), maintenance ($644), and utilities ($11,094 — mainly from faulty water meter). * Other expenses: $10,207 under, mostly from insurance and tax timing. * Net ordinary income: $86,628 YTD, expected to decrease after budget revisions. **Reserves** * Reserve balance: $1,315,903 (cash in operating and fixed asset accounts). * Q2 income: $81,518 (maintenance fees, interest, solar reimbursements). * Q2 expenses: $23,527 for power conditioning, backflow prevention, emergency repairs, and taxes. * Year-to-date reserve expenditures: $61,208. === Budget Amendments and Maintenance Fee Adjustment ===
**From presentation:** \\ {{:hoa_actions:2025:2025-08-14_fee_adjustment.png?direct&480|}}
* Integration of guest registration fee revenue into 2025 budget (projected $50,000, conservative vs. $54K estimate). * Reallocation of $34.2K in legal fee reimbursement to operating reserves. * Reduction of maintenance fee revenue requirement by $50,000. * Result: 4.1% maintenance fee credit to owners in Q4 2025 billings. * Approved unanimously. === Insurance Renewal === * 2025–26 insurance premiums: $271,162 vs. $223,154 prior year (+22% / $48,498 increase). * Key changes: * Property insurance up 25% due to $7.4M higher building valuation and rate hike. * Equipment breakdown insurance +13% ($240 increase). * Umbrella coverage: new carrier, 22% decrease ($809 savings). * Flood insurance up 17% ($9,654 increase). * Legacy relationship with FICO kept premiums competitive; no competing carriers offered better terms. * Renewal approved. === Projects and Staffing Report === **Facilities** * **Pool:** Emergency quartzite repairs completed; heavy summer use increasing chemical needs. * **Parking lot & sidewalks:** 115 ft of curb and 70 sq ft of sidewalk replaced; rock wall repaired; asphalt patching completed ahead of sealing (Aug 21, 28; Sept 4, 11). * Drainage issue near car wash corrected. * Landscaping: Positive feedback on Rapa Nui’s work; Phase 3 dethatching planned; new podocarpus plantings underway; coconut palm trimming pending. * Roof: Drone infrared inspection showed no major issues; one area flagged for follow-up. **Staffing** * Resident maintenance manager injured offsite (broken fibula); expected out 2–3 months. * Part-time help under consideration. * Some projects delayed; staff praised for hard work. === Community Development and Local Issues === **Kamole Grand Development** * Proposed 217-unit condo project across from Royal Mauian. * Concerns: traffic congestion, flooding, increased pedestrian traffic, unauthorized beach/lawn use. * September 9 public hearing; owners urged to submit testimony. * Potential strategies: oppose project or advocate mitigations (reduced size, controlled access). **Park Maui Proposal** * Paid parking at nearby beaches (Kam I–III): $10/day for non-residents; Hawaii driver’s license holders park free until noon. * Virtual meeting August 24; owners encouraged to participate. === Legal Counsel Update === * New local attorney retained: Carrie Maling (Maui-based, experienced with condominiums, lower rates than prior Honolulu firm). * Role includes advice on ordinances, rental issues, fines, and potential advocacy regarding Kamole Grand. ++++ * {{ :hoa_actions:private:2025:agenda-8-14-25.pdf |Agenda}} * Minutes (not yet avaialble)